The Register of Members List: Recording Your Share and Shareholder information

Once you have formed your company with us, you can find all the company information on your admin page. To locate this page:

  1. Login to Companies Made Simple
  2. Select “My Companies”
  3. Click on your company name

We have just added a new feature to this page; the Register of Members List.

This area is for you to store your company share and shareholder information. It allows you to:

  • View and add new member (shareholder) information
  • View and add new share class information

The Register of Members List is a tool for you to keep a record of the share and shareholder information. It is not tied to Companies House. If you do wish to add new shares or shareholders, you still need to follow the necessary steps – see this blog post for further information:

Adding new shares and shareholders to a UK Limited Company

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This post was by Mathew Aitken at MadeSimpleFind Mathew on Google+

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2 things a Limited Company Annual Return isn’t

So what is an Annual Return?

Let’s deal with that title straight away:

The Annual Return is not optional – all limited companies must file one, it doesn’t matter if the company is trading or dormant.

The Annual Return has nothing to do with finances – that’ll be Annual Accounts.

So what is an Annual Return?

The Annual Return is a “snapshot” of limited company information; in other words, a brief overview of company information. The Annual Return must be filed once a year with Companies House and whilst there’s no fine for late filing, Directors can be prosecuted (and the company dissolved) if Annual Returns are not delivered at all.

The Annual Return should be made up of the following information:

  • Company Name
  • Registered Office
  • SIC Code
  • Director Information
  • Secretary (if appointed) Information
  • Share Information
  • Shareholder Information

Continue reading

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What is the Accounting Reference Date?

The Accounting Reference Date is automatically set as the last day of the month that a company was formed in

The accounting reference date pinpoints when a company’s financial year ends. As well as this, it also acts as a reference point for when annual accounts need to be delivered to Companies House.

For example, if a company were formed in January 2014, the accounting reference date would be 31/01 (the date automatically falls on the last day of the month that the company was formed in) – the first set of accounts should then cover from the company formation date up to 31/01/15. The following set of accounts should cover from 31/01/15 up to 31/01/16 and so on.

Can I change the Accounting Reference Date?

Yes, but with restrictions:

  • You can’t change a period for which accounts are already overdue
  • You can’t extend a period beyond 18 months unless the company is in administration
  • You can’t change the period more than once in five years

Continue reading

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Importing Limited Companies on to Companies Made Simple

Importing companies on to our system is simple

Our Company Formation system allows you to import companies on to it that weren’t formed by us, for free.

Why would I do that?

This allows you, from one login, to carry out multiple admin tasks for limited companies, such as:

  • Change the registered office
  • Add shares
  • Download share certificates
  • Appoint / resign / edit officers
  • File annual returns (for £13 – the same fee that Companies House charge)
  • Keep track of annual return and annual account due dates

How do I import a company?

  1. Login to Companies Made Simple
  2. Select ‘Import Company’
  3. Enter the company number and authentication code, then select “Import Company”

How do I transfer a company from one account to another?

Our system does not allow more than one account to hold a company. If you do try and import a company that is already on our system, you will receive this message:

But what if I don’t know the account holder?

No problem. Simply send an email to the above email address (subject: “company transfer request”) with the below information:

  • Your name
  • Your account email address
  • A brief explanation of what you want us to do
  • The webfiling authentication code for the company that you wish to have under your account

We’ll then take care of the rest.

Do you have any questions regarding any of these processes? Leave a comment and we’ll be in touch.

This post was by Mathew Aitken at MadeSimpleFind Mathew on Google+

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Company Formation for Professionals: How do I pay with credit?

How do I pay for company formations using my credit?

If you are signed up to our Company Formation for Professionals service, for every ten companies you form via our professional packages (Starter, Executive and Professional), we’ll add £20 credit to your account. This can then be used up against any of our services.

Here’s how to pay for a
Companies Made Simple service using this credit:

  1. Log in to your account
  2. Proceed to the “Checkout”
  3. Select the “On Account” box and then proceed as per usual

Here’s a quick demo:

If you’re interested in signing up for our free Company Formation for Professionals service, designed for customers who form multiple companies on behalf of other people, see here:

Company Formation for Professionals

If you are already signed up as a Companies Made Simple customer and would like to switch your account to our professional service, simply email and our team will be happy to make the change.

This post was by Mathew Aitken at MadeSimpleFind Mathew on Google+

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How do I download my Share Certificate?

All of our company formation packages come with digital share certificates for each shareholder in the company.

What is a Share Certificate?

The share certificate is a company document that outlines individual shareholder information including:

  • The shareholder’s name
  • The shareholder’s address (the one provided to Companies House – not necessarily residential)
  • The class of shares held
  • The number of shares held

Continue reading

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The Company Formation Process: 8 reasons why your Final Summary page is so important

Here’s why the Final Summary page is so important.

The Final Summary page is the last step before your company formation application is sent to Companies House. The purpose of the page is to give you the opportunity to review – and change if necessary – the information that you have provided. The summary page is broken up into eight sections, hence 8 reasons why your Final Summary page is so important:


Is your company name spelt correctly? Are you sure it’s the name you want?. Select “change” if you spot a mistake or have a last minute change of heart.

Registered Office

You know this address is on the public register, right? Therefore if you’re using your residential address, ask yourself one final time “Am I happy for this address to be made public?”. Oh, and check that the spelling is correct (that’s the last time we’ll mention “check the spelling!”). Continue reading

Posted in Company Director, Company Formation - Companies Made Simple, Company Name, Company Name Change, Company Register, Company Registration | 1 Comment

The Winner of our Startup Advice Prize Draw is…

Thank you to everyone who entered our Facebook prize draw and shared The winner of our Startup advicetheir Startup advice with us.

…And the Winner is…
…Lucy Lock and her Startup Jerk N Juice. Jerk N Juice  are a mobile and pop up catering company serving Jamaican food with an English twist.

Check out their Facebook Page here.

Lucy has chosen Business Training Made Simple’s Digital Content course to attend in August.

Some of our favourite pieces of advice
We loved all the advice that everyone shared and here are some of our favourites…

Design your business with customer interaction in mind and have fun along the way!’

‘Start small and build to delight and not to scale’

‘Don’t try and do it all yourself – outsource some of your tasks & free up more time for you to concentrate on growing and running your business.’

‘Hire the best staff you can possibly afford. It will help you be THE BEST, which should always be your goal’

Think about your personal values and ethics, embed that ethos in to your business plan and make it part of your USP.’

‘Look at every difficulty as a fun challenge, a new step to be overcome to climb up the learning curve.’

‘Be human – target the individual not just the general market. Find your niche’

‘It’s all about the team; Belief, Trust, Respect, Strengths.’

If you would like to improve your brand’s online presence take a look at our other Digital Marketing training courses.

If you have any queries regarding the courses please give us a call on 02076085525


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Getting your Company Formation information right, first time

Getting your Company Formation right first time round is as easy as…

Incorporation of a limited company through our systems is, as our name suggests, a simple process. However, this simplicity can lead to points being overlooked that can have a negative impact on your company. This can lead to unnecessary stress and focus being diverted away from the more important matters of running your business. The following is a run through of potential ‘pitfall’ areas:

Registered office address

• Note that the registered office address is visible to the public on the Companies House systems, so if you’re using your residential address please be wary of this. We do offer a registered office address service in our privacy, comprehensive and ultimate packages and as a stand alone service. Continue reading

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What is a P11D and why do I complete it?

When and why do you need to complete the P11D document?

A P11D is a form that is completed at the end of the Tax year to record expenses and benefits that have been provided to your employees (or to you as a director). You must complete the P11D form for each employee that has received expenses and/or benefits during the tax year. In addition, you must also complete another form – a P11D(b) – to declare the overall amount of class 1 NICs (national insurance contributions) owed for all expenses and benefits paid.

These forms must be submitted to HMRC by July 6th so if you haven’t completed yours yet, you can complete the forms electronically here or, alternatively, you can manually complete and post the forms to HMRC. Your payment of the class 1 NICs owed to HMRC is due by 22nd July or 19th July if you are sending payment by cheque.

Top tip: don’t get confused with a P9D form – these are only to be completed when the employee’s earnings are below £8500 a year.

For further guidance on completing these forms, we recommend speaking with your accountant or a financial advisor. You can also find more information on HMRC’s website.

This post was by Laura Gilmour at MadeSimpleFind Laura on Google+

Posted in HMRC, Tax | Leave a comment